CONSTITUTION, Amended
CONSTITUTION
ARTICLE I - NAME
The name of the Association shall be "Willsboro Alumni Association".
ARTICLE II - PURPOSE
The purpose of the Association shall be:
Section 1: To provide a certain link to the community in spite of the
varied locations of our students after their
scholastic
experiences.
Section 2: To encourage young people leaving school to return to the
community
Section 3: To provide an interest and pride in our locality.
ARTICLE III - MEMBERSHIP
Section 1: Must have attended the Willsboro School System.
ARTICLE IV - GOVERNMENT
Section 1: The Government of this Association shall be vested in the
Board of Directors. The Board of
Directors
shall consist of all elected officers currently holding office, the immediate past
president,
appointed
deputies, and five (5) members at large appointed by the current President.
Section 2: Elected officers may request a Deputy to assist in the duties
of their office if warranted. This action
shall
not require an amendment to the By-Laws and those positions approved will automatically
become
a part of the Board of Directors.
Section 3: All appointed positions and committees shall be determined,
as necessary by the Board of Directors
and
such appointments will be made by the President.
ARTICLE V - AMENDMENTS
Section 1: The Constitution and By-Laws of the Association may be
amended by a two-thirds (2/3) vote of
the
dues-paid members present at an annual meeting.
Section 2: All proposed amendments to the Constitution and By-Laws must
submitted in writing to the President
and
Secretary, respectively and proposed changes will be published in the Newsletter prior to
vote at
the
annual meeting.
BY-LAWS, Amended
BY-LAWS OF THE WILLSBORO ALUMNI ASSOCIATION
ARTICLE I - DUES
Section 1: Dues shall be determined by the Board of Directors and
approved by the membership at the
annual
meeting.
Section 2: Dues will be for the fiscal year July 1 through June 30.
Section 3: Honorary members are exempt from paying dues.
ARTICLE II - MEMBERSHIP
Section 1: Membership shall consist of:
A.
Any and all who attended the Willsboro School System
B.
Honorary members - Members of any class having reached their 60th anniversary.
Section 2: Members of good standing shall have paid their dues for the
current fiscal year.
ARTICLE III - MANAGEMENT
Section 1: Funds of the Association treasury shall be deposited in a
bank in the name of Willsboro Alumni
Association.
The President, Treasurer and Deputy Treasurer shall be authorized signators on the
account
and all signatures valid without limit with one co-signor. Association funds shall be
audited
and
approved prior to installation of new officers at the annual meeting.
Section 2: The management of the Association shall be vested in the
Board of Directors which shall consist of
the
officers as set forth in Article IV, Section 1.
ARTICLE IV - QUALIFICATIONS AND DUTIES
Section 1: The Board of Directors shall consist of the current elected
officers, the immediate past president,
appointed
Deputies and five (5) members at large appointed by the current President.
Section 2: Qualifications:
A.
Must be a paid member in good standing for the current fiscal year.
B.
The treasurer shall be bondable.
Section 4: Duties:
President:
The president shall preside at all business meetings, regular or called. The
president shall
appoint
all committees and shall be a member ex-officio of all committees. In the event of
emergencies,
if the Board of Directors cannot be assembled or contacted, the president shall make
any
emergency decision as necessary for the good of the Association.
Vice
President: The Vice President shall preside in the absence of the president; and
the vice president
shall
perform other duties the president may assign.
Secretary:
The secretary shall keep minutes of meetings; notify members of called meetings as
to time,
place
and purpose of such meetings; handle correspondence for the Association and maintain a
file
of
all correspondence. The Secretary shall assist the President in any duties the President
may assign.
Treasurer:
The treasurer shall have charge of the Association treasury, keep an accurate
record of all
income
and disbursements made, advise members when dues are due and collect dues and any other
income
the Association may receive; and prepare a financial report to be presented at all regular
business
meetings.
The treasurer shall be ready to submit all books and records to an auditing committee
whenever
asked
by the president. The treasurer shall assist the president in any duties the president may
assign.
Section 5: Appointed Positions
Deputy
Treasurer: The deputy treasurer shall assist the treasurer in collecting
dues and any other income
the
Association may receive; and aid in preparation of financial report to be presented at all
regular
business
meetings. The deputy treasurer shall assist the president in any duties the president may
assign.
Membership
Coordinator: The membership coordinator shall maintain an up-to-date database
for the
membership
roll; provide information to class members for the purpose of a reunion and assist the
president
in any duties the president may assign.
Deputy
Membership Coordinator: The deputy membership coordinator shall assist the
membership
coordinator
in maintaining the Association database. The deputy membership coordinator shall assist
the
president in any duties the president may assign.
Historian:
The historian shall keep a scrap book on any events or happenings of the
Association. The
historian
shall assist the president in any duties the president may assign.
Newsletter
Coordinator: The newsletter coordinator(s) shall be responsible for creating and
mailing a
semi-annual
newsletter to all dues paid members. The newsletter coordinator(s) shall assist the
president
in any duties the president may assign.
Audit
Committee: The audit committee shall be appointed by the president and approved
by the Board of
Directors
and shall consist of at least two (2) people knowledgeable in standard bookkeeping
practices
who
will verify and authenticate the books of the treasurer prior to the annual meeting.
Banquet
Coordinator: The banquet coordinator will make the arrangements with the .....
for the annual
banquet
and report to the Board of Directors for final approval.
Printed
Program Coordinator: The printed program coordinator(s) will provide a printed
program for the
annual
meeting.
Internet
Coordinator: The internet coordinator shall be responsible for maintaining the
website with the
current
Association information.
Registrar
of Vital Statistics: The registrar of vital statistics will provide the Board of
Directors with
statistics
available for the newsletter, membership database and printed program.
ARTICLE V - ELECTIONS
Section 1: Not less than thirty (30) days prior to the election, the
president shall appoint a nominating committee
consisting
of not less than three (3) members, one of which shall be designated chairman.
Section 2: The nominating committee shall select one (1) nominee for
each office.
Section 3: Additional names may be placed into nomination from the floor
at the annual meeting. If a person being
considered
for an office is not present, the Association shall have his consent to serve, if elected,
in writing.
Section 4: Officers shall be elected from the dues paid membership at
the annual meeting and will take office on July 1.
Section 5: The term of office shall be for one (1) year, and no officer
may serve in the same office more than two (2)
consecutive
terms.
Section 6: The vice president shall automatically assume the office of
president in the event the office of president
becomes
vacant. Any other vacancies in the Board of Directors shall be appointed by the president
with
approval
of the Board of Directors.
Section 7: Special elections shall be called by the president as
provided in Article V, Section 6, of the By-Laws.
The
nominating committee shall be waived and nominations for the vacant office(s) shall come
from the
floor.
Section 8: If more than one nominee for any office, vote shall be taken
by secret ballot.
ARTICLE VI - MEETINGS
Section 1: Regular business meetings of the Board of Directors will be
held at least once during each quarter.
Members
will be notified at least two (2) weeks prior to the meeting.
Section 2: Special meetings of the Board of Directors shall be called as
deemed necessary by the president or
at
the request of at least twenty (20) percent of the membership.
Section 3: An annual meeting of the general dues paid membership will be
held once per year.
Section 5: A quorum shall consist of any dues paid members present at a
duly announced meeting.
ARTICLE VI - RULES OF ORDER
Section 1: Robert's Rules of Order Revised shall govern all meetings of
the Association, provided they are not in
direct
conflict of by By-Laws. Meetings will be conducted in an informal though orderly and
businesslike
manner.
ARTICLE VII - AMENDMENTS
Section 1: The Constitution and By-Laws of the Association may be
amended by a two-thirds (2/3) vote of the dues
paid
members present at the annual meeting.
Section 2: All proposed amendments to the Constitution and By-Laws must
be submitted in writing to the president
and
secretary, respectively and published in the member newsletter prior to the annual meeting
at which they
are
to be presented for approval.